Executive Associate Vacancy Job Ref: VACWHO0884-34

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSU) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system

DESCRIPTION OF DUTIES

•The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office.

•Work under the direct supervision of the head of the WHO country office

•Ensure effective and efficient functioning of the office of the head of the WHO country office, exercising discretion and confidentiality for sensitive matters.

•Manage the supervisor’s calendar, coordinating appointments and meetings, ensuring the exercise of due protocol with high-ranking officials.

•Make arrangements for the supervisor’s travel and itinerary, preparing background materials, documentation, agendas, and bredigites

.•Manage the information flow of the office, reviewing, prioritizing, and routing ail incoming correspondence, ensuring timely follow-up action and responses.

•Proof read and quality assure the standard outgoing correspondence for action/signature by the head of the WHO country office. Maintain up-to-date databases on official contacts for teeheed of the WHO office including contact information of Government Officials, members of the Diplomatic Corps, development partners,

•nongovernmental organizations, donors, and other multilateral agencies.

•Prepare presentations, correspondence, reports and other official documents

.•Coordinate the secretarial and related administrative support services of the office, distributing special assignments, briefing and guiding new employees on administrative office procedures and WHO standards unofficial communication.•Brief prospective candidates or new appointees on benefits and conditions of employment.

REQUIRED QUALIFICATIONS

Education

Essential: Certificate completion of secondary or high school. Desirable: Training in office administration

Experience

Essential: Minimum of eight years Of work experience relevant to the position (in general office or administrative work experience) including supervisory responsibilities. Desirable: Administrative experience working in an international organization or setting, requiring frequent interaction with high level government, executive and other officials

Skills

Organizational procedures and standards in executive-office administration and communications. Implementation of office protocol arrangements in accordance with established standards. Ability to plan, organize and coordinate meetings, schedules and itineraries.

Ability to research, analyses and organize information for the preparation of reports and briefings. Ability to prepare working translations. Excellent communication skills including tenability to write/originate routine Andon-routine correspondence and reports

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English. Intermediate knowledge of French. Desirable:

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States are strongly encouraged to apply.
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct.
• To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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